Roles and Expectations
You are joining a working expedition as a full member of the crew. As such, you will be involved in virtually all aspects of the voyage and operations. On board you will be part of a team of up to 14 crew, including yourself.
Our expectations of you are fairly straightforward. Your team will depend on you to fully participate in everything on the boat. You will be expected to work hard to the best of your ability, to be conscientious, alert, to look after the boat and to care for each other. You will not be asked to do anything you are not comfortable doing.
It is normal practice for the first day of the expedition to be a coastal day sail, to let everyone become acclimatized. It is also an important opportunity for training and you will be shown how to do any task patiently, and for as long as it takes for you to learn the right way. This is not a graded, competitive sport but a team of partners pulling together!
Finally, I would like to take the time to thank you. As guest crew, you make our mission possible. With your strengths and diverse skills completing the team, we have the ingredients for success. Your involvement needn’t end when you leave the boat. As Pangaea Crew Alumni, you may continue to lead the community in protecting our marine environment by educating others about important ocean issues.
Documentation Check List
A few steps need to be taken to secure your place on board Sea Dragon. Firstly, you need to complete two forms provided on online the Crew Profile Form, the Guest Crew Contract and submit Payment for the trip. Upon completion of these three tasks, you will be provided with a Booking Confirmation from Pangaea Exploration, which you may need to provide to customs and immigration along with your Proof of Return Travel and any applicable Visas.
Secondly, you will need to print and bring the following documents to the boat: Medical Form, Proof of Travel Insurance, as well as a copy of your Diving Certificate and DAN Insurance if you plan to dive. You will not be able to board the boat without having completed the documents listed above, so please take special care to ensure that they are all submitted beforehand or printed and brought with to the boat. See below for more information.
The check list below contains all of the documents that we need for your trip along with a timeline for when these documents need to be submitted.
Submit before your trip:
Carry as travel documents (for customs and immigration):
- Booking Confirmation from Pangaea Explorations
- Proof of Return Travel
- Visas (if applicable)
Bring hard copies to the boat:
- Medical Form
- Proof of Travel Insurance
- Diving Certificate (if diving)
- Proof of DAN Insurance (if diving)
Form Links and Further Details
Crew Profile Form https://docs.google.com/spreadsheet/viewform?usp=drive_web&formkey=dDlpOFdpOFlxWDl2TndtbTFkY2w2eHc6MQ#gid=0
Please fill out and submit this form, which includes your passport, visa and flight information. It also gives you the opportunity to create a little public profile – picture, background and goals – this will be shared to the rest of the crew and online.
Guest Crew Contract http://panexplore.com/wp-content/uploads/2014/03/GuestCrewContract_e.pdf
Please fill out, sign and submit this form, which outlines Pangaea Exploration’s agreements and expectations.
Your registration is complete with cleared payment of a 50% deposit. Your complete payment is due no later than 6 weeks prior to departure. Prices are set, and settled in $US. Payments may be made via check, direct deposit (bank transfer), or over PayPal (at an additional 2.9%). See below for further instructions:
Make the check payable to “Pangaea Exploration LLC”
Mail to our postal address: Pangaea Exploration, 3238 Emathla Street, Miami, Florida, 33133, USA
2. Direct Deposit
Please email us for bank account details.
If you would like to pay via PayPal using a credit card or your PayPal balance please contact email@example.com for further information.
*Payment: Please submit your payment as soon as possible to secure your spot on Sea Dragon.
Booking Confirmation from Pangaea Exploration
This document is intended to provide proof of your intended departure from the country where your trip originates, which is often required by immigrations when entering a new country.
*Please print and bring this form to show to an immigration officer upon request.
Passport, Visas and Immigration
All crew members will require a valid passport to sail. This passport must be up to date, and should not expire for at least 6 months past the date of travel.
It is your responsibility to organise the appropriate visas for your trip. Please see the attached itinerary for details of countries you will be visiting.
Although you will be on board Sea Dragon as a ‘working’ crew member, when filling in immigration or visa forms, this must not be confused with ‘paid work’ or ‘employment’. We suggest your response to the question – ‘The Purpose of Your Trip’ – is ‘tourism’ or ‘vacation’.
When stating your local address, “Sailing Vessel Sea Dragon”, should suffice.
Please ensure you carry proof of onward travel details with you at all times when travelling to join the boat. This will include your Sea Dragon expedition ticket and return flight itinerary. You may need to show these when checking-in for your flight to join the expedition, or on arrival in the country where you are to board Sea Dragon.
*Visa: Please bring a copy of the visa(s) you needed to obtain for your expedition to the boat – this will be collected when you arrive.
*Proof of Return Travel: Please bring a copy of your return travel document to the boat (this will most likely be a copy of your return plane ticket) – this will be collected when you arrive.
You are responsible for obtaining all required vaccinations and health prevention measures prior to arrival. If you have any medical concerns please contact our Ship’s Doctor, Dr Spike Briggs, Medical Support Offshore, anytime before, during, or after the voyage www.msos.org.uk
*Medical Form: http://www.panexplore.com/images/stories/PDF/msos_questionnaire.pdf
This form includes your basic medical history as well as any important medical information we may need in case of an emergency. Please complete and bring this form to the boat – this will be collected when you arrive.
You are responsible for ensuring that you have insurance to cover shore based medical treatment, rescue and medical evacuation if required. You may want to check with your provider to ensure you will be covered if you have a medical emergency while travelling.
*Proof of Travel Insurance: Please bring a copy of your travel insurance documentation to the boat – this will be collected when you arrive.
In order to be eligible to dive with Pangaea Exploration you will need to possess both an open water certification as well as dive accident insurance from DAN (Divers Alert Network). More information on purchasing dive insurance with DAN is provided on the website: http://www.dan.org/insurance/.
Although the boat has 6 sets of Sherwood scuba gear, we encourage you to bring your own equipment. Tanks are provided and there is a compressor on board.
*Dive Certification: Please bring a copy of your Dive Certification Card to the boat – this will be collected when you arrive.
*DAN Insurance: Please bring a copy of your DAN Insurance Card to the boat – this will be collected when you arrive.
Travel to and from Sea Dragon
When making your travel arrangements it’s important to remember that sailing is subject to changeable sea conditions and the weather, so some leeway should be made in your plans for unpredictable delays and to give yourself time to allow for any holdups. You might be able to connect with other crew members in your travels to and from the boat.
Pangaea is not responsible for your flights in the event of a delay to the schedule.
Our team will be glad to give you as much advice as we can on travel logistics.
Communications on board
Remember that there is no internet on board, but you can send/receive short emails through the satellite phone via an offline email service called XGate. Please inform anyone planning to email you to keep their emails as short as possible, remove any previous message thread, not to use text formatting, email signatures or file attachments. Remember you’ll need to write out and bring with you any email addresses you want.
If you want to blog, please arrange to email a friend/colleague who can upload the blog for you.
If you would like to use the satellite phone, then the following charges apply:
– Very short incoming and outgoing email messages = no charge
– Sending photographs as attachments and long chunks of text = $0.10US per kB of data. So a 20 – 30kB image (this is what we usually send and is OK for web) is $2-3US
– Outgoing phone calls (incoming not possible) = $1.50US per minute
You will receive a bill on departure for any costs incurred using the sat phone.
We have limited supplies of US plugs, 120VAC power for personal use. There are 12/24 VDC charging sockets available.
We recommend you pack very light. Pack in a small, squashy duffle-type bag, not hard suitcases as there is no room to store them on board. Your storage space will be in a box next to your bunk, dimensions – 50cm x 40cm x 26cm. Please avoid bringing anything in plastic packaging that will need to be thrown away. Click here for our Kit List.
For addition information about life on board Sea Dragon, please see our FAQs page or contact us via firstname.lastname@example.org.